Use a single
vendor for multiple services.
The more services that are provided by a single vendor, a
Package Deal, usually translates into better discounts for you. Package Deals also
give you more room to negotiate the price.
It’s also one (or 2,3,4....) less
vendor for you or your Day-Of Coordinator to keep track of on the big day.
accurate guest list.
Before selecting a wedding or reception venue, very
carefully check your guests list total to make sure there will be enough room
for everyone. In addition to your wedding party, family and invited guests, you will also need to provide adequate space for the reception line, bar, tables,
chairs, waiters, cake station, band/DJ and dance floor. Also, the easiest way
to limit wedding costs is to keep a tight rein on the size of the guest list. Even if your wedding will be held at a price-friendly venue, the costs to provide food, drink and entertainment for 200 guests versus 100 guests can be huge. Think double the tables, chairs, linens, food, drinks, wait staff, flowers, etc. A $10,00 wedding can easily become $20,000 without guest list restraint.
To insure good service, usually one bartender is needed for
every 50-60 guests. Plan accordingly. Make sure the bartender is well equipped
with a variety of nonalcoholic beverages, popular mixes, more ice than you
believe is necessary and fun garnishes. For hot summer weddings be sure to
provide ice cold water at numerous stations throughout the venue. Also be firm to insist that guests who have "over enjoyed themselves" are to be gently provided nonalcoholic beverages and that a designated "Bouncer" can be summoned if a potential situation must be smoothed out.
Plan ahead when
making your RSVP cards.
Invest in an ink stamp to avoid writing your address over a
100 times. Ink stamps look beautiful as compared to labels and only require a light
amount of pressure to be legible. Test the ink out on a scrap piece of paper
first to limit errors. You can also purchase special stamping powders at craft stores that when sprinkled on wet ink and blown with a hair dryer, create an amazing 3-D texture. These powders are available in many colors including metallic silver and gold. In addition, number the back corner of the RSVP cards to
coordinate with your address book. This will help easily identify who has not
RSVP’d or figure out who the response came from, in case your guest has very messy
when selecting your wedding date.
Most couples book their wedding a year in advance, but if
you wait till about four or five months in advance you can save money. You have
more bargaining power as venue places are trying to fill spots and vendors are looking
for clients to fill empty dates. You should also know that dates associated with holidays, three-day weekends, special numeric (7/11 or 4/20) or are culturally auspicious, can carry very hefty premiums. The more demand for a date, the higher the costs demanded by venues and vendors.
Plan for the
The venue may be beautiful in early Spring, but if your
wedding day is in the Summer, Fall or Winter, you need to be prepared. How will
your venue combat nasty weather? Make sure that there is a plan in place to
protect your wedding from rain, sleet or broiling sun. Don't wait until the day before your wedding to suddenly need extra umbrellas, misters, tents or heaters.
Prepare for rejection.
Know that on average 30 percent of people you invite will
not be able to attend. This is based on the number of people who live out of
town or the natural timing of the event. Don’t take regrets personally. Everyone has jobs and busy lives.
Make a policy
when it comes to kids.
Avoid hurt feelings by either allowing all families to bring
their children or none at all. You can have an “adults only” wedding or put out
the word that the only children attending your wedding will be your immediate younger siblings or your
nieces and nephews.
directions to the wedding.
You want to ensure your guests arrive timely and not
flustered. Provide accurate driving directions to the wedding by emailing it to
all the guests and put it on your wedding website. Is your wedding day really
the day to test Google Maps for accuracy.
Look for hotel
rooms early on.
Find multiple places your guests can stay with varying price
points and amenities. Contact hotels early on to see if you can setup a special
group wedding price on rooms at a lower “corporate” rate. If any hotel wants to
hold you liable for guest cancellation penalties, say "no" immediately. You don’t
want to be held responsible for rooms you can’t fill. Also, don't be shy about asking for special hotel favors. If your wedding guests are booking a substantial number of rooms, many hotels are very happy to provide things such as car service, early check-in/late check-out, and perhaps even a complimentary suite for the bride and groom on their wedding night.
Write down all
Just in case of any emergency, keep all the vendor contacts, everyone involved in your wedding, in
your phone's address book. If the photographer, baker or a bridesmaid is late on your
wedding day, you don’t want to be searching the web for their phone number or frantically calling everyone you can think of who may have the phone number.
Have your makeup
artist stay through the first dance for some quick touch-ups if needed for the
If this option is not possible due to cost or scheduling,
buy your own makeup items, the same that the artist uses, and do any small touch ups you
may need. For the bride, be sure to coat your ears, chest, and neck with a
light layer of foundation as these areas can turn very red when nervous. Don't forget the groom. A subtle use of makeup, perhaps just a little powder on his nose and forehead, can make a big difference in the photographs.
Hopefully a few of these tips will come in handy. Your wedding day really can be stress free
Look better than expected,